Your invoices, posted to QuickBooks — automatically.
Forward it, drop it in, or let the assistant handle it. Scantrix reads every invoice — vendor, amounts, dates — matches it to the right vendor in QuickBooks, and posts the bill. You only review the ones that actually need a human.
Connects to the tools your books already run on
Google DriveLive Zoho BooksSoon Sage IntacctSoonAccounts payable still runs on manual data entry.
Every bill that lands in an inbox becomes a small chore: read it, type it, find the vendor, post it, hope the numbers are right. It scales badly, and it's where the errors hide.
Retyping every invoice
Vendor, amount, date, invoice number — keyed into QuickBooks by hand, one bill at a time.
Matching vendors manually
Hunting for the right vendor in your books, and creating duplicates when the name doesn't quite line up.
Month-end pileups and slips
Invoices stack up, a wrong total sneaks through, and reconciliation eats the last days of the month.
From invoice to posted bill in three steps.
Send it in
Forward the email, drop in a PDF, or snap a photo. Scantrix queues it and starts reading immediately.
Extract & match
It pulls the vendor, invoice number, dates and totals — then matches the vendor to your QuickBooks list.
Post to QuickBooks
Confident invoices post as bills automatically. Anything unsure waits in your review queue.
Stop downloading attachments to upload them again.
Every QuickBooks company gets its own address. Forward the invoice to it and you're done — no download, no re-upload, nothing to file. It lands in the same review queue as anything else.
Forward invoices to
acme-corp@invoice.scantrix.aiPick your own name for it — acme-corp, acme.payables, whatever your team will remember. Give it to a supplier once and their invoices file themselves from then on.
One address per company — so nothing lands in the wrong books
Handling five clients means five addresses. The address decides which company an invoice belongs to, so nobody picks from a dropdown at the moment of forwarding — and nobody picks wrong.
acme-corp@…devyani@…funkyfinger@…Only people you name
You list who may send. Mail from anyone else is discarded — no invoice, no trace, no reply that confirms the address exists.
Spoofing checked, every time
Sender addresses can be forged, so each message is verified against the anti-spoofing records its own domain publishes.
Attachments treated as hostile
A file's name proves nothing. Contents are inspected and virus-scanned before anything reaches your books.
Forwarding never posts on its own. An emailed invoice follows exactly the same reading, vendor matching, duplicate checks and review rules as one you upload by hand — arriving by email is never a reason to skip a step. PDFs and images, attached or dragged into the message. Links in the body are deliberately never opened.
Everything your AP workflow needs — nothing it doesn't.
Built around what accountants actually do all day: read bills, keep vendors straight, catch the ones you've already paid, and get clean data into the books.
Reads every field, not just the total
Vendor, invoice number, dates, line items, totals and currency — captured and confirmed, ready to post.
Posts straight to QuickBooks
Confident bills post automatically as QuickBooks bills — no copy-paste, no re-keying.
Resolves vendors for you
Matches each invoice to the right vendor in your books, so you stop creating duplicates.
Handles multiple companies
Connect several QuickBooks companies and switch between them — built for multi-entity books.
A review queue for exceptions
Anything low-confidence or failed waits in one place, with the reason, for a quick human check.
Catches the invoice you already paid
Same vendor, same invoice number, second time around — flagged before it posts, not after the payment run.
Your accounts and tax codes, in sync
Pull your chart of accounts and tax codes from QuickBooks, refresh them on demand, and create what's missing without leaving Scantrix.
Tidies up your vendor list
Spots the near-duplicates that accumulate over years — the ones a human eye skims past — and suggests the merge.
Connects to Google Drive
Point Scantrix at Drive and pull invoices from where your team already files them.
Bring your whole team
Invite unlimited teammates to scan, review and post together — everyone working from the same books, on every plan.
Ask for it instead of clicking for it.
A built-in assistant that doesn't just answer questions — it does the work. Summarise spend, fix a vendor, post a bill, sync your chart of accounts. It works on your books, with your permissions, and asks before anything that changes them.
It confirms before it writes. Anything that touches QuickBooks is shown to you first.
Your conversations are yours. Saved per user, per company — never pooled across the team.
Scoped to what you can see. It can never reach a company you don't have access to.
Run your books from Claude.
Scantrix is built as a one-click connector for Claude. Add it once, sign in through your browser, and Claude can work directly on your invoices, vendors and QuickBooks companies — no config files, no API keys, no exporting spreadsheets back and forth.
Add custom connector, paste the URL, sign in. Done.
33 tools — the whole product, not a read-only slice.
Your own permissions apply; it sees only your companies.
Anything that writes to QuickBooks asks you first.
Built on the Model Context Protocol with full OAuth 2.1, so your Scantrix password never reaches the assistant.
What Claude can do
Invoices
Upload, read, correct, post to QuickBooks, reject
Vendors
Create, update, deactivate, reactivate, list
Companies
Connect QuickBooks, switch the active company, check status
Team & plan
Invite teammates, manage members, review your subscription
“Upload this invoice to Acme and post it once you've checked the vendor.”
See exactly where every invoice stands.
The dashboard opens on what matters: what needs review, what posted on its own, and what didn't — colour-coded, counted, and one click from the detail.
Auto-posted. Bills Scantrix was confident about, already in QuickBooks.
Manually posted. Ones you reviewed and pushed through yourself.
Failed. Held back with a clear reason — never posted silently.
More than OCR. It finishes the job.
Plain scanning gives you text. Scantrix gives you a posted bill in the right company, against the right vendor.
- Read and retype every invoice into QuickBooks
- Search for the vendor and risk duplicates
- Catch wrong totals only if you notice them
- No single place to see what's outstanding
- Invoices are read and posted as QuickBooks bills
- Vendors matched to your books automatically
- Low-confidence bills held for review, with reasons
- One dashboard for auto-posted, manual and failed
Start free. Scale when you're ready.
Every plan begins with a 14-day free trial — no credit card. Plans differ mainly by how many QuickBooks companies you connect — and if none of them fit, we'll build one that does.
Trial
Try Scantrix free for 14 days
- Unlimited scans
- Unlimited team members
- 1 QuickBooks company
Standard
For growing teams
- Unlimited scans
- Unlimited team members
- 1 QuickBooks company
Enterprise
For multi-entity businesses
- Unlimited scans
- Unlimited team members
- 3 QuickBooks companies
Custom
For businesses that outgrow the plans above
- Invoice volumes sized to your throughput
- Multiple companies and entities
- Large teams with roles that fit
- Custom integrations and workflows
- Guided onboarding and priority support
Current plan pricing is shown in the app when you start your trial.
Built to get invoices out of your inbox and into your books.
Scantrix was founded in 2025 on a simple observation: accounts payable teams were still typing invoices into QuickBooks by hand, one bill at a time. We built Scantrix to close that gap — reading invoices, matching vendors, and posting bills automatically, so people spend their time on judgment calls instead of data entry.
Founded in 2025Accuracy first
We'd rather hold a bill back for a quick review than post something wrong to your books.
Built for accountants
Every workflow decision starts from how AP actually works day to day — not a generic OCR demo.
Nothing disappears quietly
If an invoice doesn't post, you get a clear reason and a place to fix it — never a silent failure.
Questions accountants ask first.
Does Scantrix post invoices to QuickBooks automatically?
Yes. An invoice Scantrix reads confidently is posted to QuickBooks Online as a bill without a manual step. Anything it is unsure about, or that fails, is held in a review queue with the reason attached rather than posted quietly.
How do invoices get into Scantrix?
Four ways: forward the email to the address for that company, upload a PDF or photo, pull the file from a connected Google Drive, or ask the built-in assistant to handle it. All four land in the same queue and follow the same reading, vendor-matching and review rules.
Which accounting software does Scantrix connect to?
QuickBooks Online, which is live today, together with Google Drive as an invoice source. Zoho Books and Sage Intacct are listed on the site as not yet available.
Can Scantrix handle more than one QuickBooks company?
Yes. You can connect several QuickBooks companies and switch between them, and each company gets its own forwarding address — the address decides which set of books an emailed invoice belongs to, so nobody picks from a dropdown at the moment of forwarding.
Is email forwarding safe to give to a supplier?
Forwarding accepts mail only from senders you have listed; anything else is discarded without a reply. Each message is checked against the anti-spoofing records its own domain publishes, attachments are verified against their actual leading bytes rather than their filename and are virus-scanned before download, and links in the message body are never opened. Forwarding never posts a bill on its own.
Is there a free trial, and does it need a card?
Every plan starts with a 14-day free trial and no credit card is required to begin it.
Can my whole team use one account?
Yes. Every plan includes unlimited team members, who can scan, review and post against the same connected books.
Stop typing invoices into QuickBooks.
Let Scantrix read them, match the vendors, and post the bills — while you handle the handful that need a second look.